March 6, 2020 - Volume 40 Issue 9


Charleston, W.Va. – The West Virginia Department of Education (WVDE) is hosting approximately 600 school counselors and education professionals during the School Counselor Conference at the Charleston Coliseum and Convention Center. Titled “2020 Vision: Supporting the Whole Child,” the two-day event continues through today, March 3, 2020.

The conference offers school counselors an expansive and diverse array of professional learning sessions with a goal of supporting the social-emotional wellness, mental health, academic success and career readiness of students. The conference also provides the opportunity for collaboration with community and state agencies to learn about resources and services available to support students and families.

Participants attend workshops and plenary sessions that range from counseling strategies and effective behavior interventions to middle and high school career exploration. Key partners are in attendance and offer one-stop access to high-level expertise.

“As educators, we live and work in a high-stakes climate. Students come to school with needs that extend far beyond reading, writing and arithmetic,” said West Virginia Superintendent of Schools W. Clayton Burch. “We find that an increasing number of our students are suffering from the fallout of the opioid and substance misuse crisis and require more specialized services. This conference is a way of helping our schools and counselors as they build a sustained network of supports.”

Superintendent Burch, West Virginia Board of Education President David Perry and Vice President Miller Hall presented at the conference. Marshall University President Dr. Jerome A. Gilbert served as the luncheon keynote on Monday; and West Virginia University President Dr. E. Gordon Gee will serve in the same capacity today.

Charleston, W.Va. – The West Virginia Department of Education (WVDE) Office of Adult Education announces funding for Adult Education programs and Integrated English Language and Civics Education programs in accordance with the federal Workforce Innovation and Opportunity Act (WIOA), Title II, Adult Education and Family Literacy Act (AEFLA) for fiscal year 2021 (July 1, 2020 – June 30, 2021).

Funding will be granted for a five-year cycle. Application forms and guidance information are available on the WVDE’s Adult Education website at https://wvde.us/adult-education/ beginning February 21, 2020. Applications will be accepted by mail or email. Applications mailed must be postmarked by April 10, 2020, and applications emailed must be received by 4:00 PM on April 10, 2020, Eastern Time /1:00 PM Pacific Time /2:00 PM Mountain Time/3:00 PM Central Time.

The purpose of the Workforce Innovation and Opportunity Act is to provide adults with education opportunities to acquire and improve their literacy skills necessary to become self-sufficient and to participate effectively as productive workers, family members and citizens.

Eligible providers must be a local educational agency; community-based organization or faith-based organization; volunteer literacy organization; an institution of higher education; public or private nonprofit agency; library; public housing authority; nonprofit institution that is not previously described and has the ability to provide adult education and literacy activities to eligible individuals; consortium or coalition of the agencies, organizations, institutions or libraries as described above; or a partnership between an employer and an entity described in any of the items above.

A technical assistance webinar will be held on March 11, 2020, for potential applicants to have the opportunity to ask questions regarding the application. Questions may also be submitted to AskAE.wvde@k12.wv.us. All questions and responses will be available in the FAQ section on the website.

CHARLESTON, W.Va. – The West Virginia Department of Education (WVDE) is requesting federal approval of an amendment to the State’s Plan for implementation of the Elementary and Secondary Education Act (ESEA) of 1965, as amended by the Every Student Succeeds Act (ESSA) of 2015. The revisions in this amendment are technical in nature resulting from changes in state policy governing various accountability indicators and the availability of data not available during the original development of the plan.

The revisions impact the following four topics in order of appearance within the document: 1) the English Language Learner Progress (ELP) indicator; 2) the attendance indicator; 3) the identification of Comprehensive Support and Improvement (CSI) schools; and 4) technical assistance to CSI schools. The WVDE has drafted a set of simple revisions to the Plan located on the following pages:

  • Page 9 – changes the response to “yes” for including the results of students previously identified as English learners (EL) in the EL subgroup on the state assessment for purposes of state accountability.
  • Pages 16-17 – revise the long-term goal for ELP based on four years of ELP assessment data; only one year of data was available when the long-term goal was developed.
  • Pages 22-24 – revise the indicator for progress in achieving ELP based on analysis of four years of ELP assessment data.
  • Pages 25-26 – revise the manner in which the Attendance indicator will be calculated to represent the percentage of chronically absent students in lieu of the percentage of faithfully present students.
  • Pages 30-31 – revise the performance-level cuts for ELP and Attendance based on revisions listed above.
  • Page 36 – adds language to the third category of CSI school identification to clarify how the state will assure that the minimum of 5% of Title I schools will be identified during each identification cycle.
  • Page 43 – adds language to clarify activities that will be completed by CSI schools.
  • Page 93 – revises the Measures of Interim Progress for Achieving ELP based on the revision of the ELP long-term goal on pages 16-17.

“These revisions to West Virginia’s State ESSA Plan help to clarify measures in areas of English Learner Progress, attendance and CSI schools so that proper reporting can be done,” said West Virginia Superintendent of Schools W. Clayton Burch. “We are seeking the public’s input on these proposed revisions and encourage individuals to review the changes and comment online.”

The WVDE is seeking public comment on the revisions through April 1, 2020. To view the revisions and make public comment, please visit: https://wvde.state.wv.us/policies/essa-plan-revision-2020-04.html.

CHARLESTON, W.Va. – The West Virginia Department of Education has published the annual funding application for the Individuals with Disabilities Education Act, Part B on its Web site at https://wvde.us/special-education/finance/annual-state-idea-funding-application/ for public review and comment. The application, which will be submitted to the U.S. Department of Education, addresses requirements of the act and the state’s use of the federal funding. Public comments on the application will be accepted through April 30, 2020. For assistance accessing the application and comment form, contact the Office of Special Education & Student Support, (800) 642-8541. Comments may be submitted by mail to the Office of Special Education & Student Support at the address indicated on the form, by fax to (304) 558-1613 or by e-mail to sdclay@k12.wv.us.

Charleston, W.Va. – The West Virginia Department of Education (WVDE) announces the 2020-2021 Nita M. Lowery 21st Century Community Learning Centers (21st CCLC) request for proposals (RFP). Youth-serving organizations are invited to apply for the funds which are used to design and implement centers in the state.

The 21st CCLC program provides students access to high-quality and engaging afterschool activities that support their learning and development and assists them in obtaining state educational standards. Eligible applicants are local education agencies, community-based organizations, faith-based organizations, higher education institutions, city or county government agencies, for-profit corporations and other public or private entities. The 21st CCLC funding is used to provide students with homework assistance, tutoring and a broad array of enrichment activities that complement their regular academic programs during out-of-school times.

The following details offer important information and guidance for the application process.

The target date for release of the RFP is February 25, 2020, and additional details are available at https://wvde.us/federal-programs/21st-cclc/.

An Intent to Apply Form must be received by the WVDE 21st CCLC program by May 1, 2020. Failure to provide the form will prevent participation in the 2020 Grant Competition. The form is a part of the Request for Proposal Document.

Funding Allocations: WVDE anticipates that new grantee awards will range from $50,000 to $220,000 per year for five years. The number and size of awards will depend on the availability of federal funds and the successful implementation of the program.

Bidder’s Conferences will be held at three locations for the ease of attendance by interested participants. Applicants may register for a conference of their choosing.

Attendance is not a requirement for proposal submission. The conference locations and dates include:

  • Southern West Virginia, February 25, 2020, 1:00 p.m., Beckley Raleigh County Civic Center, 200 Armory Drive, Beckley, WV 25801
  • Northern Panhandle, March 3, 2020, 1:30 p.m., Oglebay Resort Wheeling, WV 465 Lodge Drive, Wheeling, WV 26003
  • Eastern Panhandle March 5, 2020, 10:00 a.m., South Branch Inn, Romney, WV 64 Heritage Circle, Romney, WV 26757

Technical Assistance conference calls will be held at two locations. These will provide information regarding the 21st CCLC program and offer an opportunity for applicants to ask questions regarding the program, process and or requirements. Participants may join these calls as needed and dates include:

  • April 24, 2020, 10:00 a.m., access the Microsoft Team meeting by calling 304-553-7794 and using conference ID: 861 919 118#
  • May 15, 2020, 10:00 a.m., access the Microsoft Team meeting by calling 304-553-7794 and using conference ID: 417 061 669#

Deadline for Intent to Apply Form is May 1, 2020. Failure to provide form by May 1, 2020, will prevent the applicant from participating in the 2020 Grant Competition.

For details about the RFP process or information, contact Sherry Swint at sherry.swint@k12.wv.us or David Lee at david.lee@k12.wv.us or call 304-558-7805.

Editors’ Note: Both news media releases provided by Special Assistant to the State Superintendent Dr. Carla Warren whose preferred contact information is Carla.Warren@k12.wv.us or 304-558-2699.

CHARLESTON, W.Va. – The West Virginia Department of Education (WVDE) is seeking partnerships with organizations across the state to help feed children and provide supervised activities during the summer months. When school is out during the summer months, community programs and organizations are vital to ensuring children in West Virginia are still receiving the nutrition they need, especially in low-income areas.

County boards of education, local government agencies and other nonprofit organizations can participate in the Summer Food Service Program (SFSP), which ensures children (ages 18 and under) in lower-income areas continue to receive free, nutritious meals during the summer when they do not have access to the programs that are available to them during the school year, like the School Breakfast Program or National School Lunch Program. Feeding sites often include schools, churches, community centers, pools, parks, libraries, housing complexes and summer camps.

“With most schools out during the summer months, it is vitally important that community partners and organizations participate in the Summer Food Service Program to ensure no child goes hungry,” said West Virginia Superintendent of Schools Dr. Steve Paine. “Providing consistent, quality nutrition throughout the summer helps children return to the classroom ready to learn and succeed.”

In West Virginia, 198,435 school children (about 76 percent) depend on free and reduced-price meals at school, yet only about 18,000 receive the free meals provided by the SFSP.

“In 2019, 537 Summer Food Program sites provided nutritious meals to children in West Virginia and we believe many organizations will renew their commitment for 2020,” said Amanda Harrison, Executive Director of the Office of Child Nutrition. “New organizations in communities all across the Mountain State are invited to join so that more children have access to healthy meals than ever before.”

Organizations interested in becoming a 2020 summer sponsor should contact Cybele Boehm or Samantha Reeves with the Office of Child Nutrition at cboehm@k12.wv.us or snsuffer@k12.wv.us or by calling 304-558-3396. Summer sites will be announced in June 2020.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.htm, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:


U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
FAX: (202) 690-7442; or
EMAIL: program.intake@usda.gov
This institution is an equal opportunity provider.

Editors’ Note: For more information, contact the West Virginia Department of Education’s Office of Communications: 304-558-2699